Simplified Sharing

Gruppen

If you often share data with the same group of people, you can create a group for this in the web interface. You no longer have to share data with each person individually, but can simply select the group you have created. All members of the group automatically get access to the data. You can set the editing rights as usual when sharing. Note, however, that groups can only consist of members of your own participant institution.

Creating Groups

  1. Log in to the sciebo web interface.
  2. Click on your name in the upper menu bar and then on "Settings".
  3. Select "Custom Groups".
  4. Enter a new group name in the text field and click on "Create group".
  5. The member menu opens on the right.
  6. In the text field, enter the name of a person you want to add to the group, following the principle "last name, first name". Select the person from the list that appears. He or she is now added to the group. Repeat the process for all other persons.

Managing Groups

To manage your groups, you must log in to the web interface. Click on your name in the top menu bar, then on "Settings" and select "Custom groups".

Renaming a Group

  1. Move the mouse over the desired group. Click on the pencil symbol that appears next to its name.
  2. Change the name and confirm the change by pressing "Enter".

Removing a Group

  1. Move the mouse over the desired group. Click on the bin symbol that appears.
  2. Click on "Yes" in the pop-up window to confirm the deletion.

Managing Group Members

To manage the members of one of your groups, you must log in to the web interface. Click on your name in the top menu bar, then on "Settings" and select "Custom groups".

Adding Group Members

  1. Click on the group to which you want to add members. The members menu opens on the right.
  2. In the text field, enter the name of a person you want to add to the group, following the principle "last name, first name". Select the person from the list that appears. He or she is now added to the group.

Changing Group Roles

Group members can be either "group owner" or "member". Group owners have all editing options for the group (including deleting, renaming, adding/removing members). There can be more than one owner. Members, on the other hand, cannot make any changes to the group. By default, only the person who created the group is the group owner. If you want to change the roles, proceed as follows:

  1. Click on the group whose member roles you want to change. The members menu opens on the right.
  2. In the list of group members you can see which member has which role.
  3. Move the mouse over the desired person. Click on the pencil symbol to change the role. (If you want to give up your role as group owner, you must confirm this, as you can no longer make any changes once you have given up the role).

Removing Group Members

  1. Click on the group from which you want to remove members. The members menu opens on the right.
  2. Move the mouse over the desired person. Click on the bin icon that now appears.
  3. Click on "Yes" in the pop-up window to confirm the deletion.

Sharing with a Group

In principle, you can share with a group in the same way as with individual users. Follow the appropriate instructions depending on the platform (web interface, client or app) via which you want to share. You only need to note the following differences:

  • Instead of the person's name, enter the group name when sharing.
  • You can only set editing rights for the group as a whole and not for individual group members.