sciebo for Externals

Guests

Projects often involve people who normally cannot use sciebo because they are not members of a participating institution. However, it is precisely here that a simple exchange of data is important. For this reason, there are guest IDs for these cases, which you as an employee can create yourself for your project partners.

General Informationen

The guest's e-mail address used for the invitation serves as the guest identifier. The sciebo web interface can be accessed by guests via gast.sciebo.de. Desktop client and apps can be used by guests for synchronisation. Guest IDs are valid for 12 months, renewal is possible. To do this, the guest must contact their sponsor, who can carry out the renewal via my.sciebo. After expiry, the guest ID is blocked and deleted after a further 3 months.

Guests can only use sciebo in a limited way, i.e. they do not have their own storage volume and cannot actively share data. To collaborate with guests, sciebo users must first share files and/or folders with them and give them the desired editing rights. Guests cannot create files or folders in their home directory, but only in folders shared with them. In this way, guests use the storage volume of the sciebo users who share with them.

Inviting Guests

Please note that it is not allowed to create guest IDs for members of the participant institutions.

  1. Log in to my.sciebo with your central user ID (not sciebo ID).
  2. Select the menu item "Invite guests".
  3. Enter the name and e-mail address of the guest in the form. The e-mail address serves as the guest ID.
  4. Click on "Send invitation". An invitation will now be sent by e-mail to the guest and a copy to yourself - as the guest's so-called sponsor.

Note: If the guest has already been invited by someone else, you will automatically become the new sponsor. In this case, the previous sponsor will also be notified.

Account Activation as a Guest

In order to use your guest account, you must first set your password:

  1. Click on the link in the invitation email.
  2. Enter your sciebo ID. Your ID corresponds to your e-mail address via which you received the invitation.
  3. Enter the one-time password.
  4. Set a new password (at least 8 characters).
  5. Confirm the terms of use.
  6. Click on "Set password".
  7. Log in to the sciebo web interface at gast.sciebo.de to activate your account.

Managing Guests

  1. Log in to my.sciebo with your central user ID (not with your sciebo ID).
  2. Select the menu item "Manage guests". You will now see an overview of all guests you have invited.

  3. You can perform the following actions here:

    • Renew invitation (In case the guest did not accept the invitation in time).
    • Renew guest ID (Renewal for another 12 months.)
    • Reset password (In case the guest has forgotten his password. The guest can set a new password afterwards. He will automatically receive the necessary information by e-mail).
    • Delete guest ID

Sharing with Guests

The prerequisite for sharing is that the guest has accepted your invitation and activated his or her account. The guest will only appear in the address book of the sharing dialogue the day after activation and only if he or she has not deactivated this feature.

  1. (In the web interface, in the client or in the app) open the sharing dialogue for the file or folder you want to share.
  2. In the text box, enter the name of the guest following the principle "Last name, First name" or the guest ID. Select the guest from the list that appears. Pay attention to the addition "auf gast.sciebo.de", because only with this note is the selection correct. (If the guest has deactivated the address book feature, enter Guest-E-Mail-Address@gast.sciebo.de directly).
  3. Decide what rights the guest will have regarding the file or folder you shared. The write permissions include "create", "edit" and "delete". We recommend that you disable the sharing permission ("can share"). You can change the rights at any time.